Electronic Records Software For Record Keeping
Electronic Records Software
TLM Electronic Records software allows companies to convert their paper records into electronic records and reap the benefits of going digital.
Every business is different, and each has some unique forms and records it maintains that are too obscure to be included in off-the-shelf software design.
TLM Electronic Records software is designed to help close that gap by allowing you to create master templates of these forms, or scan records, and load them into this module so that if needed, you can:
Create data on copies of the template forms electronically.
Search for Records electronically.
Include review and approval signatures with order control.
Indicate retention times.
TLM Electronic Records software automates, streamlines, and organizes quality records so that retention and historical access is easy and efficient:
Enforce access Controls.
Establish assignments for the TLM Dashboard.
Keeps critical documents centralized and standardized.
Streamline regulatory compliance requirements.
Includes Leave Request approvals integrated with employee vacation days with Web App approvals.
Post approved leaves to group calendar also included in the TLM Web App!
World Class Solutions at Entry Level Price Points
When your procedures or work instructions result in data, whether electronically or on paper, that is considered a “quality record.” Your auditor will see in the procedure that this data is created and will ask to see an example. How much time is wasted looking for that paper or disorganized electronic record?
Worse, how likely is it that during an audit your auditor will ask to see a record that turns out to be missing for some reason?
Very awkward and a little embarrassing.
While all the modules you use in TLM will organize and keep records accessible for TLM module data, TLM Electronic Records software is intended to help you manage records that might not have a TLM module specifically built for it yet.
- Use whatever file types your users have the software to work with, like MS Word, Excel, .pdfs, etc.
- Create a master list of records that can be copied when that form needs to be completed.
- search screen filters allows quick retrieval.
- Automated reviewer assignment options by master list or department assignment.
- Completion and approval assignments roll up to the TLM Dashboard.
- Access list with completion and approval roles is automatically created.
- Add comments to records.
- Automatically email the Approval List.
- Automatic Dashboard Summary emails keeps everyone on task.
- Integrated with Employee Vacation days from Employee module.
- Automatically calculates leave days based on date range, weekends, and holidays.
- Approved leave requests get automatically published to the group calendar.
- Group calendar is accessible from the web app.
- Supports linking to external resources to include in the regular review schedule of documents of external origin.
It also serves to create the foundation of your company’s digital landscape which saves you as much as possible from purchasing disconnected stand alone software, and provides the technical support for integrating other information systems when necessary.
All TLM software modules are rolled up to a user specific dashboard and summaries of each user's dashboard can be automatically emailed to ensure QMS activities are scheduled and prioritized accordingly.
In addition, the TLM dashboard helps users navigate to where tasks are performed, making it easy for new users to adopt the software without having to pay for extra training before being able to put TLM software to work for your company.
Convenience - Easily initiate new forms from the TLM main menu as after a given form type is set up, users can select what they need from a list right on the main menu.
Accountability - As soon as that new electronic record is created, it appears on the TLM dashboard for whoever it’s assigned to.
Coordination - Electronic records are processed through a sequence of stages so that the TLM dashboard can coordinate when it’s time to complete the form or review the form based on its status.
Compliance - Maintain the needed records to demonstrate compliance with the various procedures you have in your quality management system that indicate when you follow a given procedure, a form is completed, thus creating an electronic quality record an auditor might ask to see during an audit.
Efficiency - TLM quality management software can be configured to automatically assign the necessary employees to the duties of completing or reviewing and approving a given record based on how the master version of that electronic record type is configured.
Your management team can create impressive organizational growth by harnessing this basic element of the human experience and the TLM Electronic Records Software is one of the key tools for their success in this effort.
By organizing key aspects of how work is done, managers can use the TLM Electronic Records Software to empower employees to participate in finding opportunities for improvement and customer satisfaction while maintaining approval control to ensure additional risks aren’t introduced.
TLM Electronic Records Software ensures these efforts are well organized, linked to all other aspects of the QMS software that might be related, and assigned to ensure employees who rise to the occasion can be recognized accordingly.
Of all the factors that drive human behavior, whether positive or negative, none are as universal as the need to evolve, whether we are conscious of it or not.
Your management team can create impressive organizational growth by harnessing this basic element of the human experience and the TLM audit module is one of the key tools for their success in this effort.
By organizing key aspects of how work is done, to include internal procedures and how employee job descriptions and responsibilities are defined, managers can use internal audits as the landscape for employees to demonstrate and get rewarded for their participation in finding opportunities for improvement.
TLM Audit Software ensures these efforts are well organized, linked to all other aspects of the QMS that might be related, and assigned to ensure employees who rise to the occasion can be recognized accordingly.
Historically the decision to implement ISO was driven by the consequences of NOT being ISO certified when competitors were using ISO certification to win new business from customers who needed confidence in their supplier’s ability to consistently meet requirements.
This resulted in a lot of paper based systems set up by various “consultants” that advocated vague procedures that could technically meet the requirements of the ISO standard, but in reality did very little to improve quality or any other aspect of the business.
Times have changed, and the introduction of QMS software allowed organizations to take a different approach to their quality system and instead of wasting tons of time and money for little benefit, they are using their QMS to improve all aspects of the business.
At least the companies who could afford the high cost of most QMS software.
The whole point of ISO based quality standards is to address the minimum risks across every aspect of the business that could have consequences to customer satisfaction. Unfortunately, by calling them “quality” standards, a misperception developed over the years that caused managers to think of quality as something the “quality department” was responsible for.
Total Lean Management (TLM) Software corrects this misperception by acting as an integrated management tool not only for compliance, but as the framework for how a company evolves. Audit management software can be a vital component of this evolution, provided it is integrated with all the other aspects of the business to make auditing easier, faster, and more insightful.
There is Only One Type of Quality Management System
Over the last 20 years TLM has discovered a very basic truth when it comes to information management systems such as your eQMS, no two companies have the exact same needs.
In fact, the two biggest risks in the software selection process is either selecting software that is not flexible enough to manage information that is unique, and important to your workflow, thus forcing work arounds, or other concessions that effectively add waste to your business.
The other mistake is getting stuck with comprehensive, but inflexible systems due to their web based cloud hosting design, which forces a one size fits all approach to meeting customer needs.
And while one size might fit some, it might not fit all your needs when in the long run your understanding of those needs evolves and improves.
Total Lean Management Software, by definition, recognizes this fact, and addresses it through a dual technology, upstream / downstream user landscape approach to meeting the needs of both your upstream and downstream user types. This is combined with our tiered approach to addressing newly discovered customer needs, making sure the software works in alignment with your business systems the day after your purchase, and for all the years ahead.
These measures include:
Allows you to adapt the software to your company’s terminology.
Allows you to choose which features are applied to your process.
Incorporating employee feedback into the continuous improvement cycle creates a synergistic effect on moral, engagement, and productivity.
This capability provides insurance that your system will never leave you stuck after discovering unknown needs after implementation.
By implementing and combining modules in way that might be unique to your business or work flows.
Evolution is a team effort, and the whole team behind TLM enjoys helping companies comply with regulations, manage risk, continuously improve, and maintain a steady growth rate.
This unique TLM feature allows you to link individual screens in TLM to your own controlled procedures or work instructions for that area of the software (if needed).
Why TLM is your Best QMS Software Choice
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