No PO to an
unapproved source.
Raise and approve purchase orders — to approved suppliers only. The approved vendor list gates every PO, approvals route by amount and type with e-signed sign-off, and receiving records what actually arrived against what you ordered. So spend is controlled, procurement is traceable, and an order can never quietly go to an unqualified source. Because TLM is two apps on one system, buyers raise POs and receiving records receipts in a browser while quality owns the vendor approvals.
approved-source gate · approval routing · receiving · full PO history
Controlled spend, approved sources, and a receipt that matches the order.
POs to approved suppliers only
The approved vendor list gates purchasing — so an order can’t go to an unqualified source, full stop. The control most systems leave to whoever’s ordering.
Approval routing and limits
Route POs for approval by amount or type, with e-signed sign-off — so spend is controlled and every commitment has an owner on the record.
Receiving against the PO
Receive by lot and quantity against the PO, so what arrived matches what you ordered — and it’s traceable, not just checked off.
The full PO history
Every PO, revision, and receipt on the record — the trail a finance review or an auditor expects, already assembled.
Terms, conditions, and templates
Standard PO terms and templates, so every order goes out consistent and complete — no forgotten clause, no rogue format.
Connected to inventory and quality
A receipt updates inventory and can trigger incoming inspection; a supplier issue links back to the record. Purchasing that isn’t an island.
One system. Two apps. The right tool for every person.
TLM runs as a deep desktop/network Main App and a modern browser Web App on one shared database. Quality owns the vendor approvals; buyers just raise and receive.
- Configure PO types, approval limits, and terms
- Link purchasing to the approved vendor list
- Define receiving rules and lot capture
- The complete PO and receipt record of truth
- Reporting on spend, open POs, and overdue receipts
- Raise a PO to an approved supplier from any browser
- Approve and e-sign within your limit, from anywhere
- Record receipts by lot and quantity at the dock
- Modern web reports — spend, open POs, receipts due, alerts
Same data, same system — pick the front door that fits the person.
What’s on order — and what’s late?
Ask Claude to summarize open purchase orders and month-to-date spend, flag receipts that are overdue, or draft a PO from a reorder need — the procurement status that usually means three screens and a spreadsheet, in a sentence.
Purchasing, wired to quality.
Every PO checks the approved vendor list before it goes out; a receipt updates inventory and can trigger incoming inspection; and if what arrives is wrong, it opens a nonconformance on the spot. Purchasing isn’t a finance silo — it’s part of the quality loop.
Could an order slip to an unapproved supplier today?
If purchasing runs on emailed POs and trust, bring it. In a 20-minute demo we’ll show POs gated to approved sources, routed for approval, and received against — with the whole history on the record.
Request a Demo →One of our friendly account reps will be assigned to your account and can walk you through it · No credit card