Every record,
found in seconds.
Quality Record Mgt is what makes you audit-ready: it keeps track of where every quality record lives, retains each one to your schedule, and lets you produce the exact record an auditor asks for — in seconds, not a scramble through share drives and binders. And now Claude inventories and locates records across your entire document corpus, so the record index builds itself. Because TLM is two apps on one system, your team searches and reports in a browser while quality owns the controls.
record inventory · retention · instant retrieval · AI-found
Audit prep that isn’t a scramble.
Know where every record lives
An always-current inventory of your quality records — so nothing is “somewhere on a share drive” when the auditor asks.
Produce it on demand
Pull the exact record a finding calls for in seconds — the difference between a calm audit and a fire drill.
Retention, on schedule
Records are retained and retrievable to your policy — no filing room, no annual purge panic, nothing quietly lost.
Linked to its source
Every record ties back to the document, CAPA, inspection, or form that created it — so context travels with the proof.
Reportable, not just stored
Because records live in tables, you can report and dashboard on them — what’s due, what’s missing, what’s expiring.
Audit-ready, always
Walk into any audit knowing every required record is present, current, and one search away.
The record index that builds itself.
Ask where a record is. Get it — with a link.
Quality Record Mgt started as a simple inventory of where records lived, to help with audit prep. Claude does that job now against your entire document corpus — automatically. Ask a plain-English question and get the answer grounded in your controlled records, each linked straight to its source. No one has to remember to log where a record went.
One system. Two apps. The right tool for every person.
TLM runs as a deep desktop/network Main App and a modern browser Web App on one shared database. Quality owns the record types and retention; everyone else just searches and retrieves.
- Define record types, required fields, and where each lives
- Set retention schedules and disposition rules
- Link records to their source module and controlled documents
- Build evidence packages for FDA / notified-body audits
- The complete, controlled record of truth
- Search and retrieve any record from a browser, in seconds
- See what’s current, what’s expiring, what’s missing
- Hand an auditor the record on screen — no printing
- Modern web reports — schedule email alerts, and new ones your account rep can spin up fast
- Ask Claude where a record is and jump straight to it
Same data, same system — pick the front door that fits the person.
Capture it. Comply with it. Find it.
Three pages, one record. Build it once in a custom form and it’s automatically a compliant electronic record — and automatically findable at audit time. No re-keying, no shadow binder.
Not sure which page you need? You probably need all three — they’re the same record at three stages of its life.
It indexes the records the rest of TLM creates.
Documents, CAPAs, inspections, deviations, training, custom forms — every module produces records, and Quality Record Mgt (with Claude) keeps them findable and provable. The inventory spans your whole QMS, so audit prep stops being a project and becomes a search box.
Name a record. We’ll find it live.
Bring the kind of record you’d dread being asked for in an audit. In a 20-minute demo we’ll show you how TLM — and Claude — would surface it in seconds.
Request a Demo →One of our friendly account reps will be assigned to your account and can walk you through it · No credit card