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Manage All Your Records in a Single Place

Quality Records

TLM Quality Records is an electronic filing cabinet that gives you an alternative to paper record storage for any number of quality record types that need storage.

Of course, the records being generated by all the other TLM modules will likely cover most, if not all, of your quality record needs.  However, if your company is doing something unique and those records would benefit from electronic storage and retrieval, then this module provides an option for doing that.

With TLM Quality Records you can:

  • Create a Master Log of auditable quality records.
  • Upload individual records that belong to each master quality record type.
  • Obtain Approval Signatures.
  • Link to the procedure responsible for generating the quality record.
  • Define Retention Periods.
  • Complete the Record electronically.

Let’s Go Paperless

  • Save time associated with:
    • Locating
    • Printing
    • Distribution
  •  Save the Trees, save the planet.
  •  Protect Intellectual Property by organizing and securing it.
  • Reduce rent – lose the file cabinets.

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Nothing Falls Through the Cracks!

Total Lean Management (TLM) Software provides a dual technology, upstream/downstream digital landscape to both easily create and find needed records, AND connect records that are a result of work flows, such as Electronic Records, and the other TLM records that are related to them.
ISO Quality Management System standards, like ISO 9001, ISO 13485, or ISO 16949 require that you document procedures and work instructions that enable you to stabilize and control how work is performed.   When during the execution of these procedures, data is generated in some way, that information could be considered a “quality record” and is fair game during your audits, as it provides objective evidence for the auditor that a particular procedure is being followed.

If they randomly pick a procedure to audit, and that procedure indicates data is generated, they will ask, “show me this record.”

Do you know if your quality records are where they are supposed to be?

The Quality Records software module in TLM gives you the flexibility needed to work with your existing forms as is, without adding a lot of work converting them into any particular format or file type.

  • Load your existing forms and file types.
  • Link to released instructions for completing the form.
Fusion Technology is what happens when information integration creates a higher-level management system beyond individual workflows.  The Quality Records Module in TLM incorporates this technology by integrating with other TLM solutions to create a Total Lean Management Software approach that provides all stakeholders with a picture of inter-related QMS Software events across your entire organization.

It also serves to create the foundation of your company’s digital landscape which saves you as much as possible from purchasing disconnected stand alone software, and provides the technical support for integrating other information systems when necessary.

All TLM software modules are rolled up to a user specific dashboard and summaries of each user's dashboard can be automatically emailed to ensure QMS activities are scheduled and prioritized accordingly.

In addition, the TLM dashboard helps users navigate to where tasks are performed, making it easy for new users to adopt the software without having to pay for extra training before being able to put TLM software to work for your company.

Electronic Quality Records are an important tool in conducting business as accurate descriptions of past events is often a necessary reference for today’s decisions.

Making faster, and better decisions is also a competitive advantage over competitors that are still using paper, or are using software that does not provide an integrated digital landscape of interconnect and related information.

  • Easily Find the information you want.
  • Create a Master Log of auditable quality records.
  • Upload individual records that belong to each master quality record type.
  • Obtain Approval Signatures.
  • Stay in compliance with Sarbanes Oxley rules regarding record retention.
  • Load your existing forms and file types.
  • Link to released instructions for completing the form.
  • Protect Intellectual Property by organizing and securing it.
  • Reduce rent - lose the file cabinets.
  • Link to the procedure responsible for generating the quality record.
  • Define Retention Periods.
  • Complete the Record electronically.
  • Save time associated with:
    1. Locating
    2. Printing
    3. Distribution
  • Save the Trees, save the planet.
Of all the factors that drive human behavior, whether positive or negative, none are as universal as the need to evolve, whether we are conscious of it or not.

Your management team can create impressive organizational growth by harnessing this basic element of the human experience and the Quality Record module is part of the key tools that will make your QMS software successful.

By organizing key aspects of how work is done, managers can use TLM Quality Record software to empower employees to participate in finding opportunities for improvement and customer satisfaction while maintaining approval control to ensure additional risks aren’t introduced.

The TLM Quality Record software module ensures these efforts are well organized, linked to all other aspects of the QMS software that might be related, and assigned to ensure employees who rise to the occasion can be recognized accordingly, and are motivated to do so as a result.

Historically the decision to implement ISO was driven by the consequences of NOT being ISO certified when competitors were using ISO certification to win new business from customers who needed confidence in their supplier’s ability to consistently meet requirements.

This resulted in a lot of paper based systems set up by various “consultants” that advocated vague procedures that could technically meet the requirements of the ISO standard, but in reality did very little to improve quality or any other aspect of the business.

Times have changed, and the introduction of QMS software allowed organizations to take a different approach to their quality system and instead of wasting tons of time and money for little benefit, they are using their QMS to improve all aspects of the business.

At least the companies who could afford the high cost of most QMS software.

The whole point of ISO based quality standards is to address the minimum risks across every aspect of the business that could have consequences to customer satisfaction.  Unfortunately, by calling them “quality” standards, a misperception developed over the years that caused managers to think of quality as something the “quality department” was responsible for.

Total Lean Management (TLM) Software corrects this misperception by acting as an integrated management tool not only for compliance, but as the framework for how a company evolves.  Audit management software can be a vital component of this evolution, provided it is integrated with all the other aspects of the business to make auditing easier, faster, and more insightful.

There is Only One Type of Quality Management System

YOURS!

Over the last 20 years TLM has discovered a very basic truth when it comes to information management systems such as your eQMS, no two companies have the exact same needs.

In fact, the two biggest risks in the software selection process is either selecting software that is not flexible enough to manage information that is unique, and important to your workflow, thus forcing work arounds, or other concessions that effectively add waste to your business.

The other mistake is getting stuck with comprehensive, but inflexible systems due to their web based cloud hosting design, which forces a one size fits all approach to meeting customer needs.

And while one size might fit some, it might not fit all your needs when in the long run your understanding of those needs evolves and improves.

Total Lean Management Software, by definition, recognizes this fact, and addresses it through a dual technology, upstream / downstream user landscape approach to meeting the needs of both your upstream and downstream user types.  This is combined with our tiered approach to addressing newly discovered customer needs, making sure the software works in alignment with your business systems the day after your purchase, and for all the years ahead.

These measures include:

Custom fields

Allows you to adapt the software to your company’s terminology.

System Settings

Allows you to choose which features are applied to your process.

Rapid update cycles

Incorporating employee feedback into the continuous improvement cycle creates a synergistic effect on moral, engagement, and productivity.

Development Projects

This capability provides insurance that your system will never leave you stuck after discovering unknown needs after implementation.

High levels of interlinking

By implementing and combining modules in way that might be unique to your business or work flows.

World class customer support

Evolution is a team effort, and the whole team behind TLM enjoys helping companies comply with regulations, manage risk, continuously improve, and maintain a steady growth rate.

Help Files can be Linked to your Controlled Work Instructions

This unique TLM feature allows you to link individual screens in TLM to your own controlled procedures or work instructions for that area of the software (if needed).

Why TLM is your Best QMS Software Choice

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Our QMS Software is backed by a 100% success rate for ISO Certification On The First Try!

If you have any questions or want more detailed information, do not hesitate to call us.

If you have any questions or want more detailed information, do not hesitate to call us (866) 209-6896.

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Watch Awesome Testimonials

TLM Customers are always our top priority -David Smithstein, CEO

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“In the 10 years that we have relied on TLM to manage our quality documents, it has grown to become the core of our QMS. Our QMS has been audited by BSI, TUV, SAI, FDA, Canada Health and CDPH . We survived all of those audits and emerged a better company. Thanks, David!”

Jim Klett

★ ★ ★ ★ ★
Allison2-150x150-circle
“EXCELLENT customer service! Without fail, David has responded to every question, email and phone call within a few hours. He is great to work with and always willing to help… TLM is a one-stop shop for all of our QMS needs … The training videos on the website are helpful- keep them coming!”

Allison Getz

★ ★ ★ ★ ★
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“Very helpful in fine-tuning the software/reports to meet our specific needs for audits, even ones requested the day before the audit. The software is straight forward for use, we have 8 personnel in two different locations using it seamlessly … The best customer support I have ever used.”

Stewart Denham

★ ★ ★ ★ ★

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